Privacy Policy
Last Updated: 2025-12-09
1. Introduction
Welcome to measuresHE. We are committed to protecting your privacy and handling your personal data in an open and transparent manner. This privacy policy explains how we collect, use, store, and protect your personal information when you use our website and services.
This policy is designed to comply with the following regulations:
- The EU General Data Protection Regulation (GDPR).
- The UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.
- The California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA).
For the purpose of the GDPR, the data controller is measuresHE. You can contact us at contact@measureshe.com.
2. What Personal Data We Collect
We collect information in the following ways:
2.1. Information You Provide to Us
- Account Registration: When you create an account, we collect your username, email address, and password. You may optionally provide your full name and institutional affiliation.
- Forum Participation: When you post on our community discussion board, we collect the content of your posts, which may include personal data.
- Survey Responses: When you participate in a survey, we collect your responses. Some surveys may be anonymous, while others may be linked to your user account.
- Contact Form: When you contact us via our contact form, we collect your name, email address, and the content of your message.
2.2. Information We Collect Automatically
- Cookies and Similar Technologies: We use cookies to operate and administer our site, gather usage data, and improve your experience. For more information, please see our Cookie Policy section below.
- Log Data and Analytics: Like most websites, our servers automatically record information that your browser sends. This data may include your IP address, browser type, the pages you visit on our site, and the time and date of your visit. We use this information to monitor and analyze the use of our services. We use Google Analytics for this purpose.
3. How and Why We Use Your Personal Data
We use your personal data for the following purposes and on the following legal bases:
| Purpose of Processing | Type of Data | Legal Basis for Processing (GDPR/UK GDPR) |
|---|---|---|
| To provide and maintain our services (e.g., authenticate you, operate the forum). | Account data, Forum content | Performance of a contract with you. |
| To respond to your inquiries and provide customer support. | Contact form data | Our legitimate interest in communicating with you. |
| To improve our website and services. | Analytics and log data | Our legitimate interest in understanding how our services are used. |
| To administer surveys and analyze results. | Survey responses | Your consent. You can withdraw your consent at any time. |
| To send you important notices and updates about our services. | Account data | Performance of a contract and our legitimate interests. |
| To comply with legal obligations. | All relevant data categories | Compliance with a legal obligation. |
4. Data Storage, Security, and Retention
4.1. Data Storage
Your personal data is stored on secure servers located in secure data centers. Our website is hosted on Google Cloud Platform (GCP).
4.2. Data Security
We implement robust technical and organizational measures to protect your personal data from unauthorized access, use, disclosure, alteration, or destruction. These measures include data encryption, access controls, and secure software development practices.
4.3. Data Retention
We will retain your personal data for as long as is necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.
- Account Data: Retained for as long as your account is active.
- Forum Content: Retained indefinitely, unless you request deletion.
- Survey Data: Retained as long as it is relevant for research purposes.
5. Your Data Protection Rights
Under data protection law, you have rights we need to make you aware of. The rights available to you depend on our reason for processing your information.
- Right of Access: You have the right to ask us for copies of your personal information.
- Right to Rectification: You have the right to ask us to rectify information you think is inaccurate.
- Right to Erasure (Right to be Forgotten): You have the right to ask us to erase your personal information in certain circumstances.
- Right to Restriction of Processing: You have the right to ask us to restrict the processing of your information in certain circumstances.
- Right to Object to Processing: You have the right to object to processing if we are processing your information on the basis of legitimate interests.
- Right to Data Portability: This only applies to information you have given us. You have the right to ask that we transfer the information you gave us from one organization to another, or give it to you.
- Rights related to automated decision making including profiling: We do not engage in automated decision-making or profiling.
To exercise any of these rights, please contact us at contact@measureshe.com.
6. Data Breach Notification
In the event of a data breach that is likely to result in a high risk to your rights and freedoms, we will notify you and the relevant supervisory authority (such as the UK's Information Commissioner's Office - ICO) without undue delay, and where feasible, within 72 hours of becoming aware of it.
7. Cookie Policy
Cookies are small text files stored on your device. We use them for the following purposes:
- Essential Cookies: Necessary for the website to function (e.g., session cookies for keeping you logged in).
- Analytics Cookies: Help us understand how visitors interact with our website (e.g., Google Analytics).
- Preference Cookies: Remember your preferences and various settings.
You can control and/or delete cookies as you wish. For details, see aboutcookies.org.
8. Third-Party Services
We use the following third-party services that may collect personal data:
- Google Analytics: To analyze website traffic. Google has its own privacy policy.
- Social Media Authentication: When you use a third-party login (e.g., Google, X), you are subject to their privacy policy.
9. Changes to This Privacy Policy
We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date.
10. How to Complain
If you have any concerns about our use of your personal information, you can make a complaint to us at contact@measureshe.com.
You can also complain to the relevant supervisory authority:
- For the UK, this is the ICO. https://ico.org.uk/make-a-complaint/
- For the EU, you can find your local data protection authority here: https://edpb.europa.eu/about-edpb/board/members_en
- For the US (California), you can contact the California Privacy Protection Agency (CPPA).